Airport arrivals and hosts
Best for: Groups landing in Bangkok
- · Suvarnabhumi and Don Mueang
- · Extra hosts for groups
- Hosts with name signs
- Hand-over to your vans
Planning a Group Trip to Thailand
What you can book
Coaches and vans
Best for: Moving the whole group together
- · Coach for 20+ guests
- · Sprinter, Alphard, Commuter
- · Fuel always included
- Drivers and fuel
- Tolls normally included
Room blocks
Best for: Weddings, incentives and team trips
- · Hotels or villas
- · One list for all
- · Rooms held for you
- Rooming list managed
- One point of contact
Dining and venues
Best for: Group dinners and private nights
- · Private rooms and buyouts
- · Menus agreed before
- · Rooms for 6 to 80
- Venue booked for you
- Menu agreed in writing
Included and extra
Included
- One planner, Tanner, for the group
- Cars matched to your plan
- One contract and one invoice
- One written quote, VAT included
Extra
- Private chef or group dinners
- Event staff and interpreters
- Licensed security
- Photographer and video
Every quote is written, itemised and VAT-included before you pay.
How it works
Lead time: As little as 3 days is possible; 2 to 3 weeks from the first call is ideal.
Start planning
Why plan it with us
Tanner
Your planner
Need to know
What do we arrange for a group trip?
One planner runs three jobs as one plan: arrivals, ground transport, and rooms and venues. Business-event groups of at least 30 international delegates staying 2 nights or more can also ask the Thailand Convention and Exhibition Bureau (TCEB) for its MICE Lane, a dedicated airport arrival lane.
Arrivals and hosts. A private meet-and-assist service we book for you. Our host meets each flight in the arrivals hall and walks the group through, using the priority lane where a ticket or status allows. See VIP arrivals. Hosts work at Suvarnabhumi and Don Mueang, and at other airports with enough notice.
Coaches and vans. Executive vans, coaches and chauffeur cars matched to each move, with a convoy plan for the airport run. Our vans range from the Toyota Alphard to the Mercedes Sprinter, our largest. They are booked by the half day, the full day or 24 hours, with fuel included and tolls normally included. Put the luggage in its own van, and the group leaves the kerb together.
Room blocks and venues. Hotel room blocks, private villas for smaller parties, private dining rooms and venue buyouts for the big night.
Each part is quoted to your plan, as its own line in one quote. There are no package tiers. If one coach makes more sense than six vans, we say so.
What is included in group logistics?
Every group plan includes one planner, a written run-of-show for each day, and a host in person for arrivals and the main events. At seven the next morning, the vans are at the porch and the host has the list.
Added when you need them: activities such as a yacht day or golf, and a gala night with production. We add extra hosts when the group splits, and halal or other special menus.
A typical 40-guest incentive weekend. Hosts meet three flights at Suvarnabhumi, and a luggage van runs ahead of the coach. Dinner is a private room by the river. Day two splits: golf for some, a spa afternoon for the rest. The gala night closes the trip.
More detail
How much does a group trip to Thailand cost?
The cost is the sum of the parts you book: hosts at the airport from ฿2,400 per person, a luxury van with driver from ฿6,500 for 10 hours, and hotels, coaches and venues quoted to your plan. Every price includes 7% VAT.
Season moves the total most. Room blocks cost most from mid-December to early January and around Chinese New Year, and least in the green season from May to September. Group size changes the transport: four guests fit one van, while 30 guests usually travel more comfortably in one coach with a luggage van behind.
How far ahead should a group book Thailand?
Book as early as you can for the cool months, Christmas and Chinese New Year, because room blocks and venues fill first. For other dates, 2 to 3 weeks from the first call with Tanner is ideal, and a short company trip can come together in as little as 3 days.
Business-event groups that want TCEB's MICE Lane must apply at least 90 days before arrival, so start those plans first. Send the guest list early too: hosts, room blocks and the airport plan all depend on names and flight numbers.
How does group trip planning work, step by step?
You send the guest list and flights, Tanner holds the rooms and vehicles, and you get one written quote. The same four steps apply to 10 guests or 100; bigger groups simply get more hosts.
Names and numbers change in every group. Send changes as soon as you know them, and Tanner updates the room list and the vehicles. Villa payment terms and cancellation terms are set out in your written quote.
Our team in Bangkok, Pattaya, Phuket, Koh Samui and Chiang Mai handles a late change on the spot, and trusted partners cover the rest of Thailand.
What should every guest know before a group trip to Thailand?
Since 15 September 2026, nationals of 60 countries and territories get up to 30 days without a visa, the Royal Gazette shows. Every guest files the free Thailand Digital Arrival Card within 3 days before arrival, and passports need 6 months of validity.
Thai airport immigration sells no paid fast track through any company; the Immigration Bureau repeated this in May 2026. A MICE Lane group must apply to TCEB at least 90 days ahead.
Thai Airways treats 10 or more adults travelling together as a group booking. Ask about group fares before anyone books a seat alone.
Company groups can start with incentive trips and our corporate event checklist.
Good to know
Frequently Asked Questions
How much does a group trip to Thailand cost?
Meet-and-assist starts from ฿2,400 per person and a luxury van with driver from ฿6,500 for 10 hours, VAT included. Rooms, coaches and venues are quoted to your plan, on one itemised quote with no package tiers.
What is included in group logistics?
One planner, a timed daily plan and hosts for arrivals and the main events. Rooms, vans, coaches, dining and venues are booked to your plan, each shown as its own line.
What if guests cancel or numbers change?
Changes are normal on a group trip, and we confirm each one in writing. The deposit and cancellation terms are set out in your contract before you pay anything.
How far ahead should a group book Thailand?
As early as you can for the cool months, Christmas and Chinese New Year, because room blocks and venues fill first. A TCEB MICE Lane for business events needs at least 90 days.
Can you meet a large group at the airport?
Yes. Our hosts meet each flight in the arrivals hall and walk guests through as a private meet-and-assist service, using the priority lane where a ticket or status allows. Thai immigration sells no paid fast track through any company.
Ready to begin
Plan it with Tanner
Bookings are contracted and invoiced by VIP Luxury Services Co., Ltd., Bangkok, since 2008.
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Written by Tanner · Updated 3 Nov 2026
TannerGuest planning, VIP Luxury ServicesThailandWiki is written and checked by its own team and is not open to public editing.